Chief of Staff to the CEO

Job Title: Chief of Staff to the CEO
Department: Executive Office
Reports To: CEO
Job Type: Full-time | On-site | Executive Role
Location: Karachi (On-site)

The Chief of Staff to the CEO is a high-trust executive partner responsible for driving CEO effectiveness, managing daily operations, and ensuring seamless coordination across leadership, programs, and external stakeholders. The role enables the CEO to focus on strategic leadership, external engagement, and organizational growth by owning execution, follow-ups, and information flow across the organization.

Executive Support & Calendar Management

• Manage CEO calendar end-to-end, ensuring prioritization and zero conflicts
• Coordinate internal/external meetings, agendas, and briefing notes
• Manage scheduling across stakeholders and time zones

Leadership Coordination & Reporting

• Conduct structured check-ins with CEO reportees
• Compile concise updates on program delivery, operations, and blockers
• Prepare daily/weekly briefing summaries for CEO decision-making

Representation & Stakeholder Management

• Represent CEO in meetings when delegated
• Capture minutes, decisions, and action points
• Manage follow-ups with internal and external stakeholders

Action Tracking & Execution

• Maintain live tracker of commitments, deliverables, and deadlines
• Follow up with departments on execution and progress
• Escalate delays and risks to CEO proactively

Research, Presentations & Documentation

• Develop CEO-level presentations, briefs, and board materials
• Synthesize inputs from teams into structured outputs
• Maintain organized and confidential document systems

Communications & Visibility

• Support CEO-level social media and digital communications
• Coordinate organizational messaging with communications team
• Maintain consistency in tone and external engagement

Education

• Bachelor’s degree in Management, Public Administration, Communications, or related field

Experience

• 5+ years in executive support, coordination, or senior program roles
• Experience in NGO, development, or international organizations preferred

Skills

• Strong command of Google Workspace (Calendar, Drive, Docs, Sheets)
• Excellent written and verbal communication (English required)
• Strong organizational, coordination, and multitasking ability
• Experience with social media management

Preferred

• Master’s degree or relevant certifications
• Experience with donor-funded programs, M&E, or reporting
• Familiarity with tools like Notion, Asana, Trello, Monday.com
• Strong AI tool literacy (ChatGPT, Claude, Gemini, etc.)

• Strategic thinking and execution discipline
• High-level stakeholder management
• Strong ownership and accountability mindset
• Confidentiality and professional discretion
• Research, synthesis, and decision support capability
• Ability to perform under pressure in fast-paced environments

What Success Looks Like

• CEO time is optimized and focused on high-value priorities
• Clear, timely information flow across organization
• Consistent follow-through on all commitments
• Strong stakeholder experience and engagement quality
• Improved organizational coordination and execution speed

EEO & Non-Discrimination Statement:

Integrated into our shared values is LAS's commitment to diversity and equal employment opportunity. All qualified applicants will receive consideration for employment regardless of sex, age, race, colour, creed, religion, disability, sexual orientation, gender identity, or any other characteristics or conduct protected by law. LAS is committed to being an inclusive organization where all people are treated fairly, recognized for their individuality, promoted based on performance and encouraged to strive to reach their full potential. We believe in understanding and respecting differences among all people. Every individual at LAS has an ongoing responsibility to respect and support a diverse environment.

Safeguarding & PSEA Commitment

Legal Aid Society (LAS) is committed to the prevention and protection from all forms of sexual exploitation and abuse (SEA). LAS explicitly prohibits its staff, associates, partners, consultants, or any other representatives associated with the delivery of its work from:

• Engaging in any form of sexual exploitation or abuse;
• Sexual activity with children (persons below the age of 18) irrespective of a mistaken belief of the age of the child which shall not amount to a defense;
• Exchange of money, employment, goods or services for sex, including sexual favors or other forms of humiliating, degrading or exploitative behavior, is prohibited. This includes any exchange of assistance that is due to beneficiaries of assistance;
• Sexual relationships between LAS staff and beneficiaries of assistance, since they are based on inherently unequal power dynamics, undermine the credibility and integrity of the work of LAS and are strongly discouraged.